Customer
Miscommunication & Trust PDF Print E-mail
Saturday, 13 September 2008 05:01
The customer’s first impression of your company may be determined by you – or your email message. The way you communicate will reflect how others perceive you. Keep and maintain a trusting relationship with your customers by being aware of the type of jargon and technical language you use when communicating.

Your may have internal customers, external customers, or both. These customers put their trust in you. In some professions (such as doctor, financial consultant, banker, CPA, attorney), you have a very specific role as confidant. Regardless of your occupation, recognize that trust refers to how you communicate information, as well as to the information itself.

It’s not just about the information you send. It is also about how the information is communicated. If you send a customer information in an email message that is misinterpreted, you will lose that trust factor.

Trust is difficult enough to earn initially. And, trust is virtually impossible to regain, once it’s lost.

Keep in mind that “trust” may not be the reason a client hires you or a customer buys from you. It may have nothing to do with the initial purchasing decision.

Yet, lack of trust is a viable reason for customers to take their business elsewhere. Lack of trust can also be a factor in firing someone in a corporate environment. Your customer (or your boss) may not even realize that trust is an important factor in your professional relationship – until it is gone.

Email can be an effective tool for building and maintaining trust in relationships with customers and colleagues. You don’t want the use of jargon or confusing terminology in emails to jeopardize that trust.

Remember that your use of technical terms and industry jargon may offend the receiver. It may appear rude or condescending to the reader. That, in turn, can cause embarrassment or even expensive mistakes.

Avoid technical terms and jargon, unless you are certain the reader will understand what you mean. That will lead to healthy, trusting, cost-effective relationships with customers and coworkers.

Article Source: http://www.articledashboard.com

Kelly J. Watkins, MBA, Louisville, KY. Visit: www.KeepCustomers.com to order, Email Etiquette Made Easy (a comprehensive guide filled with exercises & examples) or for tips on communication & customer service! (812) 246-2424 or This e-mail address is being protected from spambots, you need JavaScript enabled to view it .

 
Aim Your Sights at Your Customers' Downstream Success PDF Print E-mail
Sunday, 31 August 2008 04:00
Copyright 2006 Adele Sommers

Do you strive to ensure that your customers enjoy downstream success? Are you mostly concerned with your own financial gain, or do you also express a desire to see that your customers will succeed? If it"s the latter, are you consciously considering the success of your customers" customers, or even of your customers" customers" customers?

Without a plan for ensuring an ongoing chain of satisfaction, you can run the risk of developing products, services, or customized solutions that might fill your coffers but not provide any significant or lasting benefits to others.

The way we approach our projects can influence our customers" success. Too often, we myopically limit ourselves to deliver only the "first-line" requirements. In so doing, we think primarily about what our customers or clients asked for, even if it"s not the most suitable fit for their own -- or their customers" -- intended needs.

And although it"s commendable to listen to what our customers want, and to try hard to fulfill their stated desires to a "T," it"s also possible to generate an incomplete or incompatible result based on superficial information. This article offers three ways to adjust our project vision from "20:20 hindsight" to "20:20 foresight" in this regard.

1. Consult Your Client"s or Customer"s "Crystal Ball"

This method involves more types of questions than you might normally ask about the downstream benefits your product, service, or solution will deliver. It entails querying your clients or customers about the results they envision from the product, service, system, training program, or whatever your project will produce for them, as follows:

* "Imagine the project results six months to a year after completion. What payoffs do you see for people in your organization? Describe the benefits in detail, and any limitations they may still be experiencing after everything is delivered."

* "Now imagine how your customers or clients will benefit in the same period. What improvements in your products and services do you believe you will pass along to them from this project? Will those improvements significantly enhance your clients" or customers" situations? If not, where are the gaps in the picture?"

2. Conduct Interviews at Your Customer"s or Even Their Customers" Sites

In some situations, a customer or client may agree to have you interview people at their site or possibly at one of their customers" sites. This process can be considered part of an initial needs assessment. If you are providing an estimate for the project, you might even want to separate information-gathering into its own distinct phase.

When the possibility of onsite interviewing presents itself, the purpose would be to learn from as many different sources as possible how people perceive the situation that has led to the request for a solution.

Using the information gathered in this phase, you might acquire insights that will reshape the initial set of requirements the client had requested. This could be the case if you and your client ultimately determine that the requirements do not seem to address the client"s -- or the client"s customers" -- needs in the best possible way.

3. Use the "Persona Interview" Approach

This method is especially useful if your project entails developing offerings for mass consumption -- where there is no specific client or customer to please. It can also, however, work extremely well when you are working with a client, to help pinpoint specific kinds of concerns and options that would not have been readily apparent.

With this technique, you begin by identifying a few imaginary characters known as "personas." These characters embody typical customers of your products or services. Regardless of what you"ll be creating, you"ll want to make your personas as realistic as possible. Give them names, ages, genders, professional or personal roles, families and friends, hobbies, educational backgrounds, and major challenges, for example.

If the project involves creating a financial planning Web site, for instance, you might conclude that one representative visitor is a retired electrician with limited computer skills. In contrast, another frequent visitor is a computer specialist who likes access to "power user" shortcuts. The solution you design will need to satisfy each persona"s preferred way of using the Web site, without complicating life for the others.

After I"ve identified two or three personas, I like to "interview" each one about how they are using my offerings, as well as the benefits they are receiving. (Note that I do this before doing any development.) I let them tell an entire story about their circumstances, company situation, personal concerns, or whatever else "comes up."

These "interviews" often reveal new ideas and angles to consider. Once, I used this technique to "find out" how people might respond to a new information product I was planning to create. To my astonishment, one of my personas disclosed that she was taking advantage of the licensing program I had developed to allow others to teach the material. Up until that point, licensing had not even once crossed my mind -- but you can be sure that I added it to my requirements list after that! This is a great example of how a downstream customer benefit can emerge in a persona interview.

Yes, these exercises do take some imagination. Once you start the process, however, you"ll be surprised at how much you can learn about the benefits -- and any potential shortcomings -- of a product, service, or made-to-order solution as defined by your initial assumptions.

The point is that by using a variety of techniques to expose more of your clients" and customers" needs, you can pinpoint more completely the project, product, or service requirements. And by consistently emphasizing the downstream "chain of successes" that your customers and their customers will enjoy, you"ll create perpetual value for all who use your offerings or your final project results.

Article Source: http://www.articledashboard.com

Adele Sommers, Ph.D. is the creator of the "Straight Talk on Boosting Business Performance" success formula. To learn more about her tools and resources and sign up for other free tips like these, visit her site at LearnShareProsper.com

 
Shift Your Business Growth into the Fast Lane by Engaging Your Customers PDF Print E-mail
Tuesday, 05 August 2008 03:00

Do you feel like you have the “pedal to the metal,” spending all you can on advertising but still can’t get the growth of your business into the fast lane? The fact is, if your customers aren’t engaged, it may not matter how much you spend on advertising. Just like a car in neutral isn’t going anywhere (no matter how much gas you give it) until the transmission is engaged, your business isn’t going anywhere until your customers are engaged.

What does engage mean? Here are three definitions you might find in a dictionary:

1. To attract someone’s attention
2. To establish a meaningful contact
3. To move into position so as to come into operation

Combine the three of them and it provides a pretty good working definition for engaging your customers:

Attract your customers’ attention with the intent to establish a meaningful relationship and move them into position to help your business grow.

Without worrying too much right now about how to engage your customers (we’ll get to that) let me propose multiple levels of possible customer engagement as represented by this pyramid model.

At the base of the pyramid is your total available market. That is, all of the potential customers in the world. They have potential, but at least at this point no level of engagement with you or your company.

The next level derives its name from a term we have all used when asked by a sales man if we need help, “No, just looking.” The fact that we are looking means we are more engaged than the masses, but we’ve yet to make any great commitment.

Just beyond Just Looking is Just Buying. For most companies this is the height of their ambition. Get a sale, book the profit and move on to the next customer.

Above just buying is buying again. This is a level that in general assumes that the customer was pleased enough with their first purchase to be willing to come back and purchase again. I say in general, because it is possible that they have no other options and therefore they have no choice. For you as the business owner, this is a very good level. Serving a repeat customer costs less because you don’t have to pay to acquire them and they are less expensive to serve in most cases because they are already familiar with you and your operation. The more customers you can get to Buying Again , the more profitable you will be.

But there are customer engagement levels even higher than Buying Again. The first is Giving Feedback. This refers to customers that are willing to invest more of themselves in your company than just their money. They do this by making the effort to tell you how you can improve your offerings. In effect, they go beyond the typical definition of customers and become co-producers, helping to ensure that your offering is exactly what the market wants and needs. Two great things happen in the process: 1) As your offering improves so will your sales and, 2) As the customer invests their ideas in your company they will become even more loyal and move to the next level.

At the top of the pyramid is Telling Others. At this level your customers are so pleased with your offerings they can’t be stopped from telling others. They become co-promoters, a very powerful sales force willing to tell perfect strangers and best friends how wonderful your company is. As consumers in general become ever more jaded and less trusting of traditional advertising, the growth of your company will be largely dependent on how many of your customers become promoters.

Having described the model, let me hasten to add that I know it is oversimplified. Not all customers will move through each level. Some will become promoters without ever providing feedback. Some will provide feedback and then go away and never return. Despite its simplicity, I believe the model can be helpful in understanding the concept that customers can become much more valuable to a business than just the value of the purchases that they make. Consider the following:

This chart attempts to show in relative terms how much a business benefits financially from a customer at each level of possible engagement. At the far left, Just Looking, expenses associated with a customer typically exceed income from that customer. For example, you spend money on advertising and attract the attention of a customer willing to take a look. At that point you have paid out (for advertising) more money than you have brought in ($0 purchased by the customer).

For those customers that take the step and buy your offering, chances are you will cross over into positive returns. If the customer returns to buy again and again your profit from that customer will increase. Note that the slope of the line becomes steeper in the buying again phase. That is due to the fact that it is less expensive to sell to returning customers than it is acquire new customers. In fact for most businesses it costs five to ten times more to acquire a new customer than it does to sell more to current customers. The obvious difference is the acquisition cost associated with attracting new customers. The less obvious reason is that a regular customer already knows how your product or service works and doesn’t require as much “hand holding” throughout the process.

As the curve continues into the higher levels of engagement, Giving Feedback and Telling others, its slope becomes even steeper indicating that significantly higher returns are possible. Two reasons for this: 1) The additional costs required to move customers into these levels is relatively small and 2) The potential returns have a built in multiplier effect—that is, one customer’s actions can influence many other customers.

For example, feedback from one customer that helps you improve your offering not only benefits that one customer and brings them back again but benefits all your customers and increases the likelihood that they will return more often. Even more obvious, a customer who begins telling others about your business brings not only her purchases but the purchases of several new customers to your business.

In conclusion, engaged customers will help you improve your offering, they’ll actively promote your product, they will improve your bottom line, and, to a large extent, they will determine how fast your business will grow. As you consider the growth of your business, look not only at how many “Just Looking” customers you can bring in and move to “Just Buying,” but also consider how you can get your “Just Buying” customers fully engaged in your business.

Dave Free is president of Zeryn, makers of PromoterZ(tm) (http://promoterz.com), a customer care system for small business growth. Mr. Free received an MBA from BYU and has worked as an Intel executive domestically and internationally, at a Washington think tank, and entrepreneur. You can read more of Mr. Free"s commentary in his Seeds of Growth blog.

 
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